Payroll and HR

Receiving Your Pay at Penn

  • Please review your payment options here 

Printable Forms

Needed Documents for New Hires

Effective 10/1/15, all new hires must present their Social Security card to the Business Office.  New hires who do not have a Social Secuity card must present it as soon as one is obtained.  Also, a Social Securiy card does fulfill the I-9 document requirement for List C(Documents that Establish Employment Authorization).

Work-Study, never worked for Penn before 

  • Job Appointment Form (PI must appoint student to job in SEMS)
  • W-4
  • I-9 - Complete online, select location Arts and Sciences and complete the remaining sections.
  • Original ID(s) and Social Security Card listed at completion of I-9
  • Voluntary Self-Identification Form 
  • Direct Deposit- Complete or Update at U@Penn 
  • Bring documents (see printable forms above) to Ed Friess 212 Goddard Labs 
  • Must sign on to eTimesheets to enter your hours. (Hours must be submitted by 4pm every Thursday)
     

Work-Study, worked for Penn before

  • Job Appointment Form (PI must appoint student to job in SEMS)
  • Must sign on to eTimesheets to enter your hours. (Hours must be submitted by 4pm every Thursday)  

Student Worker, never worked for Penn before

  • Student Worker Hire Letter(complete highlighted sections and print on University letterhead)
  • Part-Time Personnel Data Form
  • W-4
  • I-9 - Completed online, select location Arts and Sciences and complete the remaining sections.
  • Original ID(s) and Social Security Card listed at completion of I-9
  • Voluntary Self-Identification Form 
  • Direct Deposit- Complete or Update at U@Penn 
  • Bring documents (see printable forms above) to Ed Friess 212 Goddard Labs
  • Must sign on to eTimesheets to enter your hours. (Hours must be submitted by 4pm every Thursday)

 Student Worker, worked for Penn before

  • Student Worker Hire Letter(complete highlighted sections and print on University letterhead)
  • Part-Time Personnel Data Form
  • Bring documents (see printable forms above) to Ed Friess 212 Goddard Labs
  • Must sign on to eTimesheets to enter your hours. (Hours must be submitted by 4pm every Thursday)

Temporary/Part-Time Non Student Employee

  • Supervisor must request the position here
  • Part-Time Personnel Data Form
  • Temporary Employment Application
  • Temporary Worker Hire Letter(complete highlighted sections and print on University letterhead)
  • W-4
  • I-9 - Completed online, select location Arts and Sciences and complete the remaining sections.
  • Original ID(s) and Social Security Card listed at completion of I-9
  • Voluntary Self-Identification Form
  • Direct Deposit- Complete or Update at U@Penn
  • Bring documents (see printable forms above) to Ed Friess 212 Goddard Labs
  • Penn Card Request Form (optional)
  • Must sign on to eTimesheets to enter your hours. (Hours must be submitted by 4pm every Thursday)

Post Doc

  • Monthly Paid Personnel Data Form 
  • W-4
  • I-9 - Completed online, select location Arts and Sciences and complete the remaining sections.
  • Foreign National Information Form 
  • I-94 Card, VISA, Passport and an I-20/DS-2019 or I-797
  • Voluntary Self-Identification Form
  • Direct Deposit- Complete or Update at U@Penn
  • Bring documents (see printable forms above) to Tina Mellon 212 Goddard Labs
  • Visit Garnett-Powers for insurance informaton

Full-Time Employee

  • Monthly Paid Personnel Data Form
  • W-4
  • I-9 - Completed online, select location Arts and Sciences and complete the remaining sections.
  • Original ID(s) and Social Security Card listed at completion of I-9
  • Voluntary Self-Identification Form
  • Direct Deposit- Complete or Update at U@Penn
  • Bring documents (see printable forms above) to Lory Eighme 212 Goddard Labs

Volunteer

  • Volunteer Statement
  • Penn Card Request Form (optional)